TimeCard Dashboard

The TimeCard Dashboard page provides an at-a-glance view of the daily work hours for a selected work week. 

You can view these totals by employee or by property, by clicking either the SORT BY EMPLOYEE or SORT BY PROPERTY button.

To view an individual week:

  1. Select or enter a date that is to be the end date of a seven (7) day period you wish to view.  For example, if you want to view from 2/15/2009 to 2/21/2009, select the 2/21/2009 date from the calendar, or manually type in the date.
  2. Select FIND.
  3. View the items.

If a green field appears above a date, that date has been locked and time cannot be entered or modified.  If a red field appears above a date, that date is unlocked and time can be modified or entered.

Daily Total Review Process

Reviewing daily totals allows a user to view time entered on work orders as well as time manually entered into TimeCard.  To Review Daily Totals:

  1. Access the TimeCard module.
  2. Select Dashboard.
  3. Select the hours under the appropriate date.
  4. Ensure time entry is correct.
  5. Select OK to submit daily time entry.

By selecting OK, a user is locking their time entry for that day.  Once locked, a TimeCard can only be unlocked by the on-site system administrator.  Prior to locking a TimeCard, review hours to ensure accuracy.

Correcting a Labor Record

A labor record/time entry can be corrected if a discrepancy is present or a time entry has been omitted.  A labor record that needs to be corrected is typically discovered upon the review of daily totals.  To correct a non-work order related labor record:

  1. Access the TimeCard module.
  2. Select Dashboard.
  3. Select the hours under the appropriate date.
  4. Adjust the hours as appropriate. See Time Entry for more information.
  5. Select OK to submit changes.

To correct a work order related entry:

  1. Access the TimeCard module.
  2. Select Dashboard.
  3. Select the hours under appropriate date.
  4. Select the Work Order ID number from the lower portion of the Enter Hours page.
  5. Select the entry that needs modification and select EDIT.
  6. Adjust the time entry. See Time Entry for more information.
  7. Select UPDATE to save changes.

If specific times were entered (for example, 1:00 -2:30 p.m.), then the time frame must be adjusted.  If an hour was entered (for example, 1 hour), then the number of hours spent must be adjusted.